How to prepare for your exchange

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Courses and learning agreement

Please check the web pages of your chosen university department. You will find descriptions of all the courses offered (in German):
Department of Business and Management
Department of Engineering
Department of Informatics and Media

A list of all English taugh modules can be found here.

Your learning agreement will be provided by your home institution. Complete it with the courses you have selected, sign it and send it to Brandenburg university via postal mail or fax. The International Office assists you to receive the necessary signatures from Departmental Coordinator who is in charge to sign the Learning Agreement ( (Business and Management: Prof. Wikarski, Engineering: Prof. Regehly, Informatics/Media: Prof. Creutzburg).

Changes to the Learning Agreement should usually be made within one month after arrival.


The rooms are offered by the Studentenwerk Potsdam. If you would like to live in our student halls of residence directly on campus, then please fill in the online application.

  • Exchange semester from September to February: application by July 15
  • Exchange semester from March to July: application by December 31

All rooms in our student hall of residence are furnished. All rooms are single occupancy, but the kitchen and bathroom will be shared with one to four other students. You must bring your own bedding (sheets). Duvets and pillows can be purchased for 20 EUR. Single apartments are also available.

Unfortunately we cannot guarantee that all applicants will receive a room in the hall of residence as this is subject to availability and your timely application. Please note that you have to transfer a  reservation fee / deposit of 300€ for a room as soon as you get a room offer. If you do not pay until the given date, the room will be offered to other applicants. If you withdraw from your exchange stay, the reservation fee cannot be refunded. If you take the offered room, the fee will be changed to a deposit and will be refunded at the end of your stay provided your room is left in an orderly and clean state.


Shared apartment: 250 EUR/month (short term lease)

Single apartment: 300 EUR/month (short term lease)

The contract will be signed for a limited period of time and it is not possible to cancel it earlier. A prolongation is possible. If you rent the room for the whole semester (September 1 - February 28th or March 1 - August 31st) the monthly rent will be reduced by 30 EUR.

Key Dates

An overview of the semester dates can be found here. Please note the exam periods and plan ahead around those times!
A “Welcome Week” for all ERASMUS and exchange students takes place one week before the semester begins. During this time, you will be informed about organizational issues and you will have a chance to familiarize yourself with the school and the city.


Please bear in mind that it is is compulsory to have health insurance cover which is valid in Germany. A confirmation of this is required upon your arrival.
EU/EWR-students should bring two copies of their EHIC-card.
Non-EU/EWR-students need to contract a recognized health insurance in Germany, which does not have limits on coverage. It costs about 35 EUR/month. The International Office will help you. Please only enter Germany with a valid travel health insurance.
We recommend, in addition to health insurance, that you take out third-party liability insurance and accident insurance.


All non-EU exchange students must apply for a visa in the respective German embassy or consulate.  We will send you the necessary admission letter. You can always contact us for further information. You will need to show a grant or sufficient funding for the stay (see below).

Documents for the Alien's Office

All non-EU exchange students with a visa period shorter than the planned duration of stay must bring the following documents for their stay in Germany:

  • 2 Biometric Passport Photos
  • 2 copies of your passport / ID card
  • health insurance documents covering the whole exchange period
  • Proof of financial means: proof that you can finance their stay in Germany. This documentation must be presented to the aliens' office and prove that you have a minimum monthly sum of 735 euros at your disposal, for instance in form of:
  • A letter from your parents that proves they will financially support you
  • A documentation of your ERASMUS scholarship (if appropriate) OR
  • A bank statement that shows you have at least 3,675 EURO (for summer semester: 5 months) or 4,410 EURO (for winter semester: 6 months) at your disposal on your bank account.
Notification of Arrival dates

Please assist us by providing your arrival details so that our student mentors can pick you up from the airport or train station and accompany you to Brandenburg. Please make sure that you arrive in time for our Welcome Week in Brandenburg.

Student ID and Semester ticket

At Brandenburg University of Applied Sciences you will receive a student ID as well as a season ticket for use on public transportation (semester ticket). With the semester ticket, you can use all local public transportation (bus, train, tram) in both the federal states of Berlin and Brandenburg at no further cost for the whole semester.

Checklist for the arrival

Please bring the following with you to Brandenburg:

  • 2 biometric passport photos
  • 2 copies of your health insurance valid in Germany
  • Proof of financial means (for students from non-EU countries)
  • Bedding (sheets and duvet)
  • Cash for the first few days (around 800 Euros)
  • Network cable
Students with Disabilites und Special needs

Students in need of special assistance are kindly requested to please contact the International Office well before your arrival so that we can make the necessary arrangements.

We look forward to meeting you!

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