How to prepare for your exchange semester

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Courses and learning agreement

Please check the web pages of your chosen university department. You will find descriptions of all the courses offered (in German):
Department of Business and Management
Department of Engineering
Department of Informatics and Media

A list of all English-taught modules can be found here.

Your learning agreement will be provided by your institution in your home country. Complete it, including the courses you have selected, sign it and send it to Brandenburg University via postal mail or email. The International Office will assist you in obtaining the necessary signatures from the departmental coordinator responsible for signing the learning agreement ( (Business and Management: Prof. Wikarski, Engineering: Prof. Regehly, Informatics/Media: Prof. Vielhauer).

Changes to the Learning Agreement should generally be made within one month after arrival.

Accommodation

Rooms are arranged through the Studentenwerk Potsdam. If you would like to live in our student hall of residence directly on campus, please fill in the online application.
Deadlines:

  • Exchange semester from September to February: application due by 15th July
  • Exchange semester from March to July: application due by 31st December

All of the rooms in our student hall of residence are furnished. All rooms are single occupancy, but the kitchen and bathroom are shared with one to four other students. You must bring your own bed linens (sheets). Duvets and pillows can be purchased for 20 EUR. Single occupancy apartments are also available.

Unfortunately, we cannot guarantee that all applicants will be assigned to a room in the hall of residence, as rooms are subject to availability and your timely application. Please note that you must pay a reservation fee/deposit of € 300 for a room as soon as you receive a room offer. If you do not pay this fee by the specified date, the room will be offered to other applicants. If you withdraw from your exchange programme, the reservation fee cannot be refunded. If you take the offered room, the fee will be converted into a deposit and refunded at the end of your stay, provided your room is left in an orderly and clean condition.  

Costs

Shared apartment: 250 EUR/month (short term lease)

Single occupancy apartment: 300 EUR/month (short term lease)

The contract will be valid for a limited period of time and it cannot be terminated earlier. An extension  is possible. If you rent the room for the entire semester (1st September - 28th February or 1st March - 31st August) the monthly rent will be reduced by 30 EUR.

Key dates

An overview of the key semester dates can be found here. Please note the exam periods and plan ahead for those times!
An “Introductory Week” for all ERASMUS and exchange students takes place one week before the semester begins. During this time, you will be informed about organizational matters and will have a chance to familiarize yourself with the school and the city.

Insurance

Please note that it is is compulsory to have health insurance coverage that is valid in Germany. A confirmation of this is required upon your arrival.
EU/EEA-students should bring two copies of their EHIC-card.
Non-EU/EEA-students need to take out insurance with a recognised health insurance provider in Germany which does not have limits on coverage. The insurance costs about 35 EUR/month. The International Office will assist you with this. Please make sure you have valid travel health insurance before entering Germany.
In addition to health insurance, we recommend taking out third-party liability insurance and accident insurance.

Visa

All non-EU exchange students must apply for a visa at the German Embassy or consulate in their area.  We will send you the admission letter required for the visa. You can always contact us for further information. You will need to show proof of a grant or sufficient financial means for the stay (see below).

Documents for the Foreigners' Registration Office (Ausländerbehörde)

All non-EU exchange students with a visa period shorter than their planned duration of stay must bring the following documents for their stay in Germany:

  • 2 biometric passport photos
  • 2 copies of your passport / ID card
  • Health insurance documents covering the entire exchange period
  • Proof of financial means: proof that you can finance your stay in Germany. This documentation must be presented to the foreigners' registration office and prove that you have a minimum monthly sum of 735 euros at your disposal, for instance in the form of:
  • A letter from your parents that verifies they will financially support you
  • A documentation of your ERASMUS scholarship (if applicable) OR
  • A bank statement showing that you have at least 3,675 EUR (for summer semester: 5 months) or 4,410 EUR (for winter semester: 6 months) available in your bank account.
Notification of arrival dates

Please assist us by providing your arrival details so that our student mentors can pick you up from the airport or train station and accompany you to Brandenburg. Please make sure that you arrive in time for our Welcome Week in Brandenburg.

Student ID and semester ticket

At Brandenburg University of Applied Sciences, you will need to pay a semester fee. You will receive a student ID as well as a season pass for use on public transportation (“semester ticket”). The semester ticket can be used on all local public transportation (bus, train, tram) in both the federal states of Berlin and Brandenburg at no additional cost for the entire semester.

Checklist for your arrival

Please bring the following with you to Brandenburg:

  • 2 biometric passport photos
  • 2 copies of your health insurance policy valid in Germany
  • Proof of financial means (for students from non-EU countries)
  • Bed linens (sheets and duvet)
  • Cash for the first few days (around 800 EUR)
  • Network cable
Students with disabilites und special needs

Students in need of special assistance are kindly requested to please contact the International Office well before your arrival so that we can make the necessary arrangements.

We look forward to meeting you!

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